Bit of an "Ask Slashdot" but with so many creative people here :)
Long story short, I want to get organised and dump my more useful paperwork into a computer. Have scanner.
Purpose - easy location of important documents and the ability to shred paper copies of most of them (bar the *really* important ones)
I've done this very manually before with a local filesystem and symlinking the scanned file into various category directories - but it is laborious and error prone.
I've looked at cloud stuff and tried half a dozen linux based Document Management Systems (Logicaldoc, Alfresco OpenKM and others and they are all deficient in one way or another except for the cloud based service "Evernote.com"
I love Evernote.com but there's no way I'm putting my bank details or medical data there unencrypted.
It has *exactly* the featureset (bar encryption) that I think worthwhile:
a) Easy upload
b) Multiple clients - web, android (I might want to pull up my motor insurance on a whim on my phone)
c) Easy tagging (categorisation) with multiple categories per file
d) Easy browsing by category
So I might file the kid's allergy stuff under [Children] and [Medical] and maybe [School]
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So the question is:
Anyone know of something like evernote that could be run off a linux server under my control
or
How to handle on the fly encryption of selected documents from both Android and a desktop linux client on the way into and out of Evernote? (Without a painful amount of effort that is)
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If no solutions prevail and if I *had* to implement something, it might look like this:
I would upload well structured file names to my home server, eg
DOCUMENT_NAME-CATEGORY1-CATEGORY_NUMBER_2-#20140120.pdf into a flat folder, then a crontab'd perl script would create symlinks into
./Categories/CATEGORY1/DOCUMENT NAME.pdf ./Categories/CATEGORY NUMBER 2/DOCUMENT NAME.pdf
(ie the hyphen is a tag/entity seperator, underscore just means SPACE)
and another perl script would note that the document expires (optional) on
20-01-2014 and archive it then.I'd present the category tree read only via webdav or something.
It would work well enough for document retrieval, but it's not very flexible for ad hoc document uploading, eg from a phone.
Not looking for document introspection (eg OCRing scans or full text searches). Don't need "workflow management". Just good solid filing and easy access abilities...